Supervisor: Director of Finance
Employee Group: Classified - Hourly
FTE: 1.0
Hours: 8 Hours, 8:00 AM to 4:30 PM

Application Deadline: Open until filled
Start Date: As soon as possible

Gladstone School District has an opening for an Accountant!

Gladstone School District #115 strives to create an inclusive environment that welcomes and values the diversity of our staff and students.  We foster fairness, equity and inclusion to create a workplace environment where everyone is treated with respect and dignity.  We are most interested in finding the best candidate for the position, and we encourage you to apply.  If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. 

General Description: 

This position performs accounting duties and accounting software support. Accounting responsibilities include understanding all aspects of a total accounting cycle including an in-depth knowledge of using accounting software applications for accounts payable, accounts receivable, and the general ledger. Primary responsibilities include maintenance and reconciliation of the general ledger, monitoring and reporting all revenues and expenditures as compared to the budget, provide review of data and processes according to internal control practices, and overseeing assigned nutrition service program reporting and claiming responsibilities. In addition, this position may provide district-wide support for accounting software systems which includes program setup, staff training, report generation, and other responsibilities.

Minimum Qualifications:

• Bachelor’s degree in accounting preferred, along with four years of experience in a related accounting position, or an equivalent combination of education and experience demonstrating the required knowledge and skills. 
• Specific working knowledge of principles, practices, and methods of school and governmental accounting and auditing, including familiarity of Generally Accepted Accounting Principles.
• High degree of mastery of Microsoft Excel, Word, Tyler School ERP Pro (formerly iVisions), Debt Book, Titan, and InTouch software, or equivalent applications.
• Demonstrated communication skills, problem solving ability and team orientation.
• High level analytical skills.
• Experience working with databases and extracting and analyzing data.
• Ability to organize and maintain detailed financial files and information.
• Ability to maintain consistent workflow.
• Ability to effectively meet required internal and external timelines.
• Ability to produce consistent, accurate work under pressure, with a high level of attention to detail.
• Ability to exercise good judgment in applying policies to transactions.
• Ability to work independently and think analytically.

Essential Functions:

1. Cash Management – Primary contact with the Local Government Investment Pool and other district financial institutions for daily operational needs of the District.
   1. Daily reconciliation of all cash accounts.
   2. Prepare cash transfer request.
   3. Prepare and reconcile monthly bank statements for District accounts.
   4. Track and submit unclaimed property to State Lands.
   5. Prepare monthly cash comparison with prior years.

2. Audit – Primary contact with audit firm for successful completion of the audit in a timely manner.
   1. Monthly and year-end reconciliation of balance sheet account and general ledger to subsidiary accounts and resolution of activity as needed.
   2. Monthly and year-end State School Fund and Property Tax revenue reconciliations.
   3. Quarterly 941 and year-end reconciliations to Payroll module and General Ledger.
   4. Record year-end inventory and accounts receivable for Nutrition Services and Federal grants as needed.
   5. Maintain accurate records in Debt book for Leases and subscriptions
   6. Monthly and year-end tracking and recording of Fixed Assets.
   7. Track and recording of year-end accruals.
   8. Preparation of the Statistical Section of the annual financial report.
   9. Quarterly and year-end A-133 reconciliation to ensure accuracy of the Schedule of Federal Awards. 
   10. Collect and maintain Maintenance of Effort documentation to ensure compliance with grants.
   11. Maintain grant files to support Federal compliance audit.
   12. Review draft report to ensure accuracy with accounting system.
   13. Preparation of other documents as needed to support successful audit completion.

3. General Ledger – Manage activity in the general ledger ensuring accuracy and completeness.
   1. Perform activities involved in the maintenance and control of the general ledger. Initiate journal entries and approve team member journal entries.
   2. Manage and create new account codes in chart of accounts. 
   3. Monitor and review financial transactions.
   4. Perform monthly analysis and assist buildings and departments as necessary with account reconciliation and coding.
   5. Perform and submit adjusting journal entries for approval.
   6. Provide support as needed to Supervisor and department team members with working budget included but not limited to budget journal entries.
   7. Assist in development of financial reports on a monthly, quarterly, and annual basis.
   8. Responsible for identifying and resolving financial discrepancies and account errors to ensure accuracy. 
   9. Responsible for setting up new fiscal year in financial system.
   10. Performs rollover and verifies financial modules.
   11. Assist other district staff with reports, coding, purchase order, and other accounting issues as needed.  
   12. Implement and assist staff with use of accounting related Tyler Content Manager module as appropriate.
   13. Develop and maintain knowledge of the Program Budgeting and Accounting Manual issued by Oregon Department of Education.

4. Grant Monitoring-
   1. Monthly analysis and reconciliation of grant revenues and expenses against budget narratives.
   2. Monitor Purchase Card expenditures against policies and ensure accurate coding to grants.
   3. Confer with Grant Managers to support and provide grant reporting and compliance.
   4. Prepare and submit claims for Federal, State, and Local grants.
   5. Verify claims to Child Nutrition Programs for district reimbursement.
5. Procurement- 
   1. Responsible for creating and maintaining vendor database, including W9 compliance.
   2. Review and verify AP/AR created 1099’s at state and federal level.
   3. Complete credit applications as directed.
   4. Ensure requisitions remain with in budget limits of Board appropriation through Control Group within requisition workflow.
   5. Review all requisitions to ensure compliance with State and Federal procurement rules and accurate coding.

6. District Accounting Software Technology Support-
   1. Support software for Tyler School ERP Pro (formerly iVisions), Procare, ActiveNet, Synergy and Titan programs.
   2. Train relevant staff on proper integrated use of financial software programs.
   3. Provide one on one training to district users of financial system software as requested.
   4. Research and problem solve system issues when staff notes program processing issues.  
   5. Responsible for Tyler School ERP Pro (formerly iVisions annual fiscal year set up and roll over, under the direction of the Director of Finance, in compliance with audit requirements for modified accrual accounting.

7. Backup Accounts Payable/Receivable Specialist & GHS Bookkeeper/Nutrition Accountant as needed

8. Maintain regular and consistent attendance and punctuality.

9. Attend conferences and webinars as needed to maintain knowledge of every changing Federal, State and Local regulations and best practices.

10. Work collaboratively and communicate effectively with staff and customers at all organizational levels.

11. Communicate in a timely manner to Supervisor regarding any items or areas of note that may not be in compliance with internal control or accounting procedures.

12. Perform other duties as assigned that are reasonably related to the position and consistent with the employee’s classification, training, and qualifications.

Required Knowledge, Skills, and Abilities:

Language Skills:

Ability to read and comprehend complex instructions, correspondence, memos and reports.  Ability to write thorough, clear and concise correspondence.  Ability to draft complex reports with statistical data and clear summaries of financial data.  Ability to effectively present information in one-on-one and small group situations to component districts and employees of the organization.

Mathematical Skills:

Ability to perform advanced mathematical calculations with a high degree of accuracy.

Reasoning Ability:

Ability to apply common sense to carry out detailed written or oral instructions.  Ability to deal with problems involving multiple complex variables in standardized situations.  High aptitude for accounting and math and high level analytical skills.

Other Skills and Abilities:

Ability to work collaboratively with co-workers. Must have advanced organization and math skills; ability to perform job and communicate in a busy environment.  Ability to establish and maintain effective working relationships with staff and the community.  Ability to perform duties with awareness of all district requirements and Board of Education policies.

Working Conditions:
The work environment is a standard office setting in an administrative office. Work is generally performed in an office environment. Travel to various sites may be required.